Information for authors

Please, prepare the abstract and your paper very carefully. The acceptance ratio is about 30% in the last years. Abstracts will be published in the Abstract proceedings and conference attendees will select presentations/sessions according to them usually. They will have on-line papers for detailed information. The abstracts and on-line papers will be available at the conference WEB pages before the conference.

How to prepare your paper (excerpt from what is requested from reviewers):

1. Describe the State of the Art (SoA) - your paper should be understandable in principal issues without referring only references. A reader has to understand your method/approach and then he/she can go  to the referenced resources for details.

2. Describe your theory or experiment step by step and show how it can be repeated and verified. Include RESULTS with competing approaches or methods and evaluate your results.

3. Include relevant references only and check the on-line ACM and  IEEE digital libraries, WSCG repository for recent relevant papers as well. Reviewers will search for relevant references all on-line available resources. If relevant references are not covered in your State of the Art, the paper will probably gain lower evaluation.
   (It is somehow strange if no paper from the recent WSCG would address the topic).

4. Match the required paper format as close as possible - reviewers evaluate that as well.

5. In your anonymous version -  number the LINES if possible!  (there is an option in MS Word ) - reviewers need that to comment your paper - you will help them and they will be more happy to help you.
   In your affiliated version - do not number pages nor the lines, pagination will be inserted latter - it is the editorial task.

Please, note that a paper without Copyright Transfer Form (CTF) filled in, signed and delivered cannot be sent for a review - do not forget to upload it!
Upload signed CTF as Additional file in the PDF format to WEB server.
The original CTF is needed for the legal purposes - please, present at the registration

• Register your personal details as soon as possible - we will keep you updated with information related to this event.
  Note that your e-mail address is used for identification/communication - avoid aliases etc.
• Register your paper and paper title, list of authors, their e-mails etc. in advance.
• Upload an abstract of your paper in plain ASCII (TXT) [only ENGLISH characters] format (NO HTML TAGS) - approx. up to 250 words.
  Uploaded abstract will be published in the Abstracts Proceedings.
• NOTE that Title of the paper, list of authors, their e-mails and the abstract cannot be changed/modified latter on.
• ALL Co-Authors should be registered with our database - ask them to make it - they have to agree with the paper paper submission.
• Authors are responsible for correctness of the upload - verify the correctness of the upload.
  
• Download  contribution template
  Template.doc (MS Word 95 - MS Word 2003), Template-2007 (MS Word 2007 - MS Word 2010)
  Template.pdf (PDF version)
  TEX template & Style - please, see below for details and some hints

All papers are carefully anonymously reviewed by the International Program Committee and by the External Review Board members. Usually 3 anonymous reviewers will evaluate each paper.

• Presented FULL papers (limit 8 pages A4) will be published in the WSCG Full papers proceedings with ISBN.
  Presentation 15 mins + 5 mins. discussion.
  Selected FULL papers will be published in the Journal of WSCG,
  ISSN 1213-6964

• Presented COMMUNICATION papers (limit 8 pages A4) will be published in the WSCG Communication papers proceedings with ISBN.
  Presentation 10 mins.

• Presented POSTERS - good papers not accepted as full or communication papers
  (limit 4 pages A4) - will be published in the WSCG Posters proceedings with ISBN.
  Usually, posters describe on-going projects.
  If you intend to submit a paper directly as a poster, the title of the paper should begin with POSTER: .....
  Presentation: 30-60 mins. presentation at the poster place or a session

The Journal of WSCG and all Proceedings (including Communication papers and Posters) are sent for indexing/abstracting to ISI (Thompson Reuters), INSPEC, IEE, AIMS, INIST and others for citations index and other purposes.

The submission server can be slow last 2 weeks due to heavy load.
Please, count with a slow upload!
Store your files on the server, download your files back and check the correctness of the upload as soon as possible.

What you should consider before uploading your paper

• Contributions are reproduced directly from the electronic form using PDF version 5 (NOT higher). Therefore, it is necessary to keep the format guidelines as much close as possible.
• Standard A4 format is used - paper sheet 210x297 mm (8,27"x11,69") - portrait style,
  margins: left, top, right 25 mm (0,98") , bottom 35 mm (1,38")
  PLEASE, CHECK MARGINES and SIZE VERY CAREFULLY.
• The paper should be checked by the Acrobat Reader EUROPEAN/UK version for version 5 - compatibility check - especially if you use Asian or Arabic fonts etc. All the fonts used must be included in the PDF file.
  Set the density to 300 or 600 dpi in Acrobat Option!
  DO NOT LOCK the file for writing, we need to include some text - page numbers etc.
• Please, consult SET_PDF_1.pdf for setting your PDF generator - you can measure distances - use it, please.
• If you use MS WORD
  1. go to OPTIONS/GENERAL/ and select measurement units - Millimeters
  2. go to FILE/PAGE SET UP/Paper - select A4 and apply to WHOLE DOCUMENT,
  3. go to FILE/PAGE SET UP/Margins - select margins required and apply to WHOLE DOCUMENT
• Submitted paper should not exceed 5 MB. Use strictly .pdf uncompressed. 
  Do not compress is it, please, the upload accepts only PDF uncompressed.
• You can upload additional material as Additional File-1 - it should be compressed by ZIP - please, check that there is no virus!
  Additional File-2 will be used to store your CTF.

 Additional information

• Do not upload "Extended Abstract" style papers
• The paper should be carefully prepared, formatted according to the WSCG guidelines and checked by a native English speaker if applicable.
• Both versions (affiliated with names, institutions etc. and anonymous [without names and institution name etc.]) of the paper should be uploaded before deadline.
  Anonymous version will be sent for reviews, affiliated version is used for checking technical issues that might occur in proceedings preparation period, formatting etc.
  This is needed as the time for the final proceedings production is very short.

 Before uploading the FINAL version AFTER REVIEW
(there are usually some changes required by reviewers or corrections needed)

• You should very carefully to follow the reviewers recommendations and make an appropriate changes
• You can upload some additional material that supports your paper as
  "Additional File-1" ONLY, it must be compressed by ZIP
• This additional file will appear on the conference CD/DVD
  expected limit per a paper is approx. 5 MB exceptionally 10 MB if the Chair of the event agrees
• Use "Additional File-2" - upload your responses [REBUTAL] to reviewers comments/requirements.
  This will not be a part of CD/DVD of course.

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Hints for the TEX users:

Please, read the "How to generate PDF" notes prepared by Petr Lobaz if you use TEX (click here)
Please, use the New TEX style - it was updated by Petr Lobaz from the original template [http://web.informatik.uni-bonn.de/II/ag-klein/people/zach/latex/ ]
please, see the PDF template got the copyright box contents has changed

Hints for the PDF users:

PLEASE CHECK THE PAGE SIZE and MARGINES of your paper!

Please, check:

• Options: Page A4 - check in Settings -> job options -> advanced ===> size 210 x 297 mm
• Document security ==> Security method=No, Open password=No, Printing=allowed, Changing documents=Allow, Selecting text=Allow, Adding&Changing=Allow   so NO RESTRICTIONS applied
• If you use LATEX etc. make sure that true type fonts are included - instead of raster fonts
• When you check the final upload, print your paper - in the printing menu DO NOT ALLOW: Reverse pages, Print as image, Fit to Page and Download (Asian/Arabic etc) Fonts (right button). Make sure that all the used fonts are embedded with the PDF file.
• Do not lock the document! We will need to make small editorial text editing, numbering etc.
• PDF ENGLISH version 5 compatibility must be used
• Check PDF ENGLISH version 5 compatibility with Acrobat reader.

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POSTERS

Poster presentation format -  60 (width) x 90 (height) cm - PORTRAIT orientation
PRINT IT and take it with you. 
Do not use Landscape format 90 (width) x 60 (height) cm

Last update: 25/04/12 13:45 by: Vaclav Skala